Productivity Tip: Remembering Passwords

Getting yourself organized electronically also means that you will need a system to manage your passwords. And by that I don’t mean writing down your passwords on paper or in a book (sorry).

Do your research and find a password management program that suits your needs. There are many password management programs available, so think about the type of data you want to keep track of and where you feel comfortable storing it (on your computer vs on the cloud).

For the last 3 yrs I’ve used 1Password produced by AgileBits, available on all platforms (disclaimer: I have no affiliation with AgileBits other than I am a very satisfied customer to date).  It’s a Canadian product, reliable, and easy to use. At the time of this posting, 1Password is available on a trial basis for 30 days. The full version costs $49.99 Cdn.

I decided to buy a password management program that installed on my computer and one that allowed me to synchronize the encrypted data file via the cloud. That way I don’t need to be online to access my account information AND I can have my various devices plugged into the same information. I needed to store usernames, passwords, and general notes about a respective account.

Here’s how 1Password works for me. 1Password stores my account information in an encrypted vault. All I have to remember is literally one password to open the vault and then voila, all of my usernames and passwords are alphabetically accessible. The account information is stored in a data file, known as a keychain. I asked 1Password to store the keychain in my Dropbox folder so that only one version of the encrypted keychain is maintained.

1Password does not fill in the login information for you when you visit a site. Rather you have to click on a toolbar from your browser to log in. I love that. 1Password also creates super strong passwords for me on the go. I love that too.

Here’s a video to explain what I mean (6:29).

Let me know what you use to manage your passwords and other account information.

Cheers, Susan

Read new online content without losing the information currently on your screen

Scenario: you’ve found an excellent web page containing links to other web sites that you now want to check out yet you’ve only read part of the content on this web page so far. How can you look at the new links without losing the original content on your screen?

The easiest way to do this is to open a new browsing area when you click on a link which involves two steps.

These two steps work in most web browsers, such as Internet Explorer, Safari, Firefox, and Chrome, on both PC and Mac platforms.

STEP 1: Choose how you want to view the new content and open a new viewing area

  1. To see the new content in a new browser window:
    a) Right-click on the link you want to open and left-click on Open in New Window.
    OR
    b) Open a new browser window by pressing CTRL+N (on a PC) and COMMAND+N (on a Mac).
  2. To see the new content in a tabbed window (the new content will open within a new tab within the current window):
    a) Right-click on the link you want to open and left-click on Open in New Tab.
    OR
    b) Open a new browser window by pressing CTRL+T (on a PC) and COMMAND+T (on a Mac)

STEP 2: Close the new viewing area once you have finished reading the new content

Press CTRL+W on PC or COMMAND+W on a Mac.

Now you’re back to reading the content that you started from.

Choose how much web content to print (Internet Explorer)

Sometimes you only need a printout of some of the content on a web page or you just want to be environmentally sensitive because you don’t need all of the content in hard copy.

Here are the steps:

  1. To print only part of a web page, select (highlight) the content you want to print. Make sure the content that you have highlighted contains mostly text. For example, highlighting a list of email messages in your inbox will not work with this tip.
  2. Go to the File Menu, select Print (do not click on the printer button on the toolbar).
  3. In the new window that opens, called the Print Dialog Box, look for the heading called Page Range (it should be located near the bottom left corner). Choose the option called “Selection”. Tip: if your printer permits double-sided printing and you know the selected content to print will be more than one-page, select that option now.
  4. Then click Print.