Productivity Tip: Remembering Passwords

Getting yourself organized electronically also means that you will need a system to manage your passwords. And by that I don’t mean writing down your passwords on paper or in a book (sorry).

Do your research and find a password management program that suits your needs. There are many password management programs available, so think about the type of data you want to keep track of and where you feel comfortable storing it (on your computer vs on the cloud).

For the last 3 yrs I’ve used 1Password produced by AgileBits, available on all platforms (disclaimer: I have no affiliation with AgileBits other than I am a very satisfied customer to date).  It’s a Canadian product, reliable, and easy to use. At the time of this posting, 1Password is available on a trial basis for 30 days. The full version costs $49.99 Cdn.

I decided to buy a password management program that installed on my computer and one that allowed me to synchronize the encrypted data file via the cloud. That way I don’t need to be online to access my account information AND I can have my various devices plugged into the same information. I needed to store usernames, passwords, and general notes about a respective account.

Here’s how 1Password works for me. 1Password stores my account information in an encrypted vault. All I have to remember is literally one password to open the vault and then voila, all of my usernames and passwords are alphabetically accessible. The account information is stored in a data file, known as a keychain. I asked 1Password to store the keychain in my Dropbox folder so that only one version of the encrypted keychain is maintained.

1Password does not fill in the login information for you when you visit a site. Rather you have to click on a toolbar from your browser to log in. I love that. 1Password also creates super strong passwords for me on the go. I love that too.

Here’s a video to explain what I mean (6:29).

Let me know what you use to manage your passwords and other account information.

Cheers, Susan

2 Comments

  1. Adam says:

    I’ve been happy using KeePass (http://keepass.info), which is a similar idea except open source. It’s available for many platforms, but I’ve only really used it on Windows. I keep the database in Dropbox, so I can always get to it if I need to.

    • Thanks for the tip, Adam. Same concept- keeping a database, or in 1Password’s case, the keychain, in Dropbox so one can access passwords across devices. What did we ever do before Dropbox?!

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