Productivity Tip: Sharing files from your iPad using Dropbox

When you have organized your files in a way that makes sense to you and you’ve figured the best way to synchronize your files across devices so that you only work from one version of each file, you will find that feeling of being organized so addictive in a good way! Now you’ll find that your contacts will start to ask you – can you please share that file with me?

The steps to share a file from your iPad are slightly different from the way you would share a document from your Mac or PC. My preference is to email a file link to the recipient directly. Dropbox will generate the file link for you. Here’s a video (4:54 min) to explain.

Or here’s the information written out for you.

Before you can follow the steps, I’m assuming the following items are in place:

  • You have your own Dropbox account – remember, it’s free and when you sign up you first receive 2GB (at the time of writing this post) of cloud-based storage in your own secure account.
  • You are connected to the Internet on your iPad.
  • You have downloaded, installed, and set up the Dropbox app on your iPad. If not, go to the App Store and do this before proceeding.
  • You have placed your source documents within the Dropbox folder that you want to synchronize across devices.

Steps to share a file using Dropbox from your iPad via email:

1)   On your iPad, open the Dropbox application (enter in a passcode if you have configured a passcode to access your files).

2)   Open the file you want to share

3)   Tap the “Share” icon

Dropbox - Sharing Icon on iPad

4)   Select the option called “Email”.

5)   Compose a new email to your contact and send off the email.

Your recipient will have a choice to download the file directly to the machine that they are using when they receive your email or to save the file to their Dropbox account.

Thanks for stopping by! Yours in technology, Susan

Published by

Susan Wheeler

I love to provide technology skills training and help in the workplace. There are so many wonderful tools and resources available to you so if you are not sure where to start, you’ve come to the right place.

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