Zoom Zoom

For those of you, like me, who connect with others regularly across the miles, check out Zoom!

Zoom is a cloud-based, web conferencing tool that I’ve been using recently with much success. It’s easy to set up.  It’s reliable. And it’s FREE to use, at least for my needs.

For meeting with one other person, Zoom will be available for the entire length of your conversation. If you want or need to meet with more than 3 people at the same time, then Zoom will work for free for approx. 40 minutes. You may not think that’s enough time. One solution would be to start a new meeting, and re-invite the same participants and off you are again.

You can schedule a meeting in advance, or start a meeting very quickly on the fly. Zoom will let you collaborate with others on documents real-time and see each other if web cameras are available. It’s like Skype in that it offers integrated audio but unlike Skype, Zoom is easier to set up and use.

If you are already using Zoom, let me know what you think of it in the comments below. See you here again soon, Susan

iPad Security Tip #1: Use (Simple) Passcode Lock

Recently my iPad was stolen. Boy was I glad that I had enabled all the security that I had! I made it harder for the thieves to access my data. And from what I can tell by trying to track my iPad using FindMyiPhone on iCloud (https://www.icloud.com/#find), and also thankfully set up correctly before the theft, the thieves haven’t been able to crack my passwords to get my data or get online. Whew.

It’s important that you set up a passcode lock to be activated immediately when you close your iPad case, put your iPad to sleep, or turn it off. Here’s a quick video (2:54 min) on how to set up and use a simple Passcode Lock (using iOS 7).

Steps for Setting Up a Simple Passcode on Your iPad (iOS 7):

1. Turn on your iPad.

2. Go to Settings.

3. Choose General from the left hand pane.

4. In the right hand window, scroll down to Passcode Lock.

5. Tap on Passcode Lock.

6. In the new screen, tap on Turn Passcode On. Enter a 4 digit numerical password. Ideally it would contain 4 different numbers and something not that easy for another person to guess.

7. Re-enter in the passcode you had chosen. Your passcode is now set up.

Tips:

On the same screen, turn the option called “Erase Data” to ON. This means that after 10 failed attempts to get into your iPad, your data will be wiped.

Then, at the top of this screen, click on General to go back one screen. Turn the slider ON for the option called Lock/Unlock. This means that when you close your iPad cover (for most iPad covers), your iPad will be locked automatically. And when you open your iPad, you will be required to unlock it.

Questions? Please ask. Thanks for following along. Susan

How to delete all iPad email from one email account (iOS7 only)

With the release of iOS7, the option to delete multiple emails from your iPad in one step (using the application called Mail) disappeared! Or seemed to.

Here’s a solution that involves a couple of steps but at least you don’t have to select each message and move them to the Trash one at a time. I admit, the solution can be fussy. It does work. Practice, practice, practice.

How to delete all iPad email from one email account in iOS7

(Steps are outlined below the video.)

Video (3:16 min) 

Steps:

1. Open your Mail application.

2. Go to the email account that contains the emails you want to delete.

3. Tap the Inbox folder.

4. In the left pane, tap Edit.

5. Tap the first email in the list of emails in this inbox. Let go. This email is now selected (it will have a check mark beside it).

6. *IMPORTANT* You will need two hands for the next steps. With one finger, tap and hold the Move option (found in the middle at the bottom of your left hand pane). Then with the other hand, using one finger, deselect the check mark (by tapping and then letting go). THEN, let go of the Move button. Wait a couple of moments.

7. If done correctly, the left hand pane will now show all the folders in that email account. The right hand pane will show all the emails in your list “stacked” on top of one another. If you don’t see this, repeat step 6.

8. Tap on the Trash folder. All of the emails will now move to Trash, but they haven’t been deleted yet. They just live in your Trash folder.

9. Go back to your Trash folder (Tap Inbox, Tap the email account name, Tap the account, Tap Trash). Tap Edit. At the bottom of the left hand pane, on the right side, Tap Delete All. Tap Delete All to confirm your request. Now all emails have been removed from your iPad.

Thanks to Steve for requesting help on this!

Learning from TED On The Go

No doubt you are aware of the myriad of wonderful TEDTalks available online. Did you know that you can download them straight to your iPad and watch them at your leisure whether or not you are connected to the Internet? It’s so useful for those times when you do not have an Internet connection and you have some time to spare (e.g. flying, waiting in a doctor’s office).

Here’s a quick video on how to download a TED talk for offline viewing (3:11 min). It’s such a great way to stay abreast of emerging technologies, trends, and innovations!

Steps:

1. Go to the app store, search for TED (it’s free), download and install it to your iPad.

2. When your iPad is connected to a strong wifi connection, open the TED app and search for talks that you would like to watch.

3. Click on the talk that you would like to save. Read the description and check the posting date. Then if you decide to watch it later, click the last icon on the right hand side underneath the video and tap on “Save for offline viewing”. Notice a new number in a red circle appears above the “My Talks” icon at the bottom of your app screen.

4. Tap “My Talks” and make sure that the selected video has downloaded in its entirety before disconnecting from the Internet.

5. To watch the video later, open the TED app. Tap on “My Talks”. Tap on the video you previously downloaded and enjoy!

Thanks for stopping by, Susan

Using the new operating system (iOS7) on the iPad

Technology – it changes ALL the time. Something we love and yet it can be, at times, completely frustrating. Like take the recent release of iOS 7. The new look and feel was different and the “old” way of doing some tasks, like closing programs or locking the screen orientation, was gone and not easily found. Hence this post – listing five essential operating system built-ins that will help you use the iPad more practically.

This video (6:19 min) reviews: the notification center,  spotlight search, the control center, how to close apps that are already open (to extend your battery life), and how to resize text for our aging eyes. These five features of the new operating system will help you get on to other tasks quickly and easily.

Or, here are the features quickly explained:

1) To access the Notification Center, do a one finger swipe from the very top of your iPad down your screen. This will “pull” down a new screen, listing upcoming appointments, the weather, and app notifications.

To close the Notification Center, push up from the bottom of the notification screen with one finger.

2) To access the Spotlight Search, do a one finger swipe near the top of your iPad screen quickly down halfway. Your cursor will be flashing in your searching bar. As you type, the operating system will quickly scan your mail, notes, reminders, and music and present related items in a list below.

To close the Spotlight Search, tap once on the background image of your iPad.

3) To quickly access your music playback controls, volume, and other key features, open the Control Center.

To open the Control Center, using one finger, swipe from the bottom of the iPad screen quickly halfway up the screen. In the gray rectangular box that appears, you will find your music playback buttons on the left, and the volume slider below that. In the middle, you will see icons for Airplane Mode, Wifi, Bluetooth, and Screen Orientation Lock (very useful!). To the right, you may see icons to launch your clock and camera. And below that, in the right hand corner, is the brightness slider, in case you need to adjust the brightness.

4) To see which apps are running in the background, do a four finger swipe quickly upwards. Then with one finger, swipe from right to left to horizontally scroll through everything that is open.

To close any app, “flick” the app icon upwards and off the screen. By “flick”, I mean tap and swipe quickly upwards in an off the screen motion.

To switch between open apps, do the four finger swipe upwards and scroll to the app you want to go to. Tap in the middle of that app with one finger to maximize that screen.

5) To resize text, from your Home Screen, tap on Settings. Tap General from the left window. Tap Text Size from the middle of that screen (approx. 5th option from the top). Using the slider, adjust the text size smaller or larger.

Remember to review the settings for the Notification Center and the Control Center. From your Home Screen, go to Settings and you’ll see these features listed near the top on the left hand side.

Thanks for stopping by! Cheers, Susan